Job Description

Transaction Coordinator (Part-Time, Hybrid – Bryn Mawr, PA) We are looking for a dedicated, energetic, and highly organized Transaction Coordinator to support our real estate team. The ideal candidate is evolving, collaborative, generous, integrous, and vibrant—someone who is professional, detail-oriented, and passionate about providing exceptional service. This role requires a proactive problem-solver who thrives in a fast-paced, ever-changing real estate environment, communicates effectively, and takes ownership of their work. The ability to adapt to new technology, manage digital tools efficiently, and oversee a virtual assistant is essential. This is a part-time hybrid position, requiring in-office presence two days a week in Bryn Mawr, PA. Responsibilities: • Coordinate and attend all closing procedures, such as moving schedules • Ensure inspections are scheduled and assist with negotiating and completing any necessary repairs • Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities • Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans • Supervise all administrative duties for home buyer and seller transactions from contract to close Transaction Management & Compliance • Oversee all buyer and seller transactions from contract execution to closing • Ensure all contracts and listings comply with industry regulations and brokerage policies • Manage transaction checklists and deadlines to ensure a smooth closing process Client & Team Communication • Serve as the main point of contact for clients, agents, lenders, and service providers, ensuring timely and effective communication • Keep the team updated on transaction statuses and flag any potential issues needing attention • Provide exceptional client service by anticipating needs, addressing concerns, and offering solutions Coordination, Technology & Organization • Schedule and coordinate inspections, repairs, and closing procedures • Maintain organized vendor and service provider records • Handle post-closing disbursements, filings, and required compliance documentation • Update and manage tasks in  Asana to keep transactions on track • Track new listings and contracts in the  CTE system • Effectively manage a virtual assistant , ensuring tasks are delegated efficiently and completed on time • Utilize and adapt to new real estate technology tools to streamline processes and improve efficiency Who You Are: • Tech-Savvy & Adaptable: You are comfortable using real estate software, CRMs, and communication tools and can quickly learn new platforms • Professional & Kind: You take pride in your work, communicate with clarity, and value positive interactions with clients and team members • Highly Responsive & Collaborative: You are a proactive team player who ensures no detail falls through the cracks • Accountable & Humble: You take ownership of mistakes, learn from them, and continuously seek improvement • Energetic & Enthusiastic: You bring a vibrant, solutions-oriented mindset and a passion for helping others • Growth-Minded: You embrace learning opportunities and can navigate the  ebbs and flows of the real estate industry with confidence • Qualifications: • Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued • Real estate license preferred • High school or equivalent required, some college experience preferred • Candidates should be organized and able to communicate written and verbal information to clients accurately and clearly • Motivated to serve people and provide excellent customer service About Company: The Nicole Klein Team is a high-performing real estate team based in Bryn Mawr, PA, at our eXp Realty office. We serve the Main Line to the Jersey Shore, focusing on integrity, collaboration, and continuous growth. With a proven track record, we sold over 80 units last year, totaling $50M+ in volume. Our client-first approach, innovative marketing, and market expertise set us apart. Meet Our Team: Nicole Klein – Team LeadAmy Howe – Director of OperationsErica McDonald, Caroline Kell, Katherine Harris, Joseph Weeks, Monica DiRenzo, and Gary Stevens – Licensed AgentsWe embrace technology, learning, and personalized service to create exceptional experiences. Vision: For team members to have a big life and legacy Mission: To provide concierge-level service Core Values: Generous, Integrous, Vibrant, Evolving, Collaborative

Job Tags

Contract work, Part time, Remote job, 2 days per week,

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