Job Description

Summer Site Coordinators

General Job Description The Summer Site Coordinator is a key member of the summer Administrative Team and helps ensure the smooth and safe operations of Summer Institute at their assigned site.

Job Responsibilities

• Train, coordinate, and oversee volunteers
• Organize schedules
• Create rosters
• Track attendance
• Track community service hours
• Prepare service letters
• Supervise Summer Food Service Program and coordinate Scholar and staff meals and snacks
• Attend Food Service Training
• Plan and procure snacks for program
• Work with lunch sponsor/vendor to ensure timely prep and service delivery, and ensure procedures and reporting requirements are fulfilled
• Arrange for non-sponsor food needs, including special staff lunches and dinners
• Oversee the general cleanliness of campus
• Coordinate and oversee general office administration, including answering phones and taking messages, making copies, checking mail, filing, and data entry
• Work closely with Site Director to ensure all supplies needed are provided to the site faculty in a timely manner
• Keep accurate inventory of program/office supplies
  • Dispense and track all office supplies, classroom supplies, art supplies, and audio-visual equipment
  • Assist with special Teaching Fellow needs (video, music, etc)
• Oversee and manage early drop off and late pick up
• Organize and document donated items
• Help execute special events as needed by handling materials and volunteer coordination

Qualifications

• Strong academic record; minimum of two years of college
• Two or more years of relevant experience
• Prior experience with leadership, management, people management, or leading teams
• Excellent organizational skills
• Ability to initiate and follow through on ideas and projects
• Interpersonal skills with an ability to work effectively in many different environments
• Excellent writing, communication, and computer skills (good working knowledge of Microsoft Excel & Word)

Schedule and Compensation

Dates and Times:

Prior to Summer Program: A few hours a week in May, as needed

Required Staff Training: May 10 & 17, 2026, 9 a.m. – 3 p.m.

Start Date: June 6, 2026

Teaching Fellow Orientation: June 6-June 12, 2026, 8 a.m. – 5 p.m.

Summer Program: June 15-July 24, 2026, Monday – Friday, 7:30 a.m. – 5:30 p.m. may start earlier depending on site schedule

Evaluation Week: July 27–July 31, 2026, as needed

Compensation:

$4,250 stipend (paid over three pay periods)

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