Job Description
KIPP Texas Public Schools is a network of 54 public charter, open-enrollment, pre-k-12 schools educating nearly 32,000 students across Austin, Dallas-Ft. Worth, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose —college, career, and beyond—so they can lead fulfilling lives and build a more fair world.
Founded in Houston in 1994 and operating as KIPP Texas since 2018, we are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. KIPP Texas is a team and family with an unwavering commitment to creating classrooms, offices, and communities rooted in belongingness, academic success and joy.
KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools with nearly 16,500 educators and 190,000 students and alumni.
Job Description
The Human Resources Specialist is an entry-level position that will process the day-to-day tasks of the KIPP Texas Human Resources Office, including data entry, onboarding, benefits enrollment, and other HR duties as requested. The Human Resources Specialist provides exceptional support and customer service to employees and applicants throughout the state.
Key Responsibilities
Provide HR Support to employees
- First point of contact for all HR Policy related issues
- Answer questions and assist with problem resolution for employees and managers via email, phone, and Zendesk
- Answer employment verification requests in a timely manner
- Provide grievance, ADA, & exit interviews as needed
- Assist employees with ADP, including password resets, registration help, benefits enrollment, etc.
Coordinate the new hire process for KIPP Texas employees and serve as liaison to new hires during onboarding process
- Generate and send offer letters and new hire paperwork
- Confirm salary with Director of Compensation when necessary
- Process background checks and I9 forms
- Enter employee data into HRIS system (ADP)
- Coordinate with IT support for KIPP Share ID and email as needed
- Communicate with new hire and hiring manager regarding eligibility to begin work
Process transfers and termination/resignations throughout KIPP Texas
- Generate and send offer letters for employee job changes, including title and pay changes
- Ensure appropriate documentation is received for each employee change
Maintain accurate records and data in ADP
- Process manager and Cornerstone manager updates in ADP
- Ensures the highest level of accuracy for data entered into ADP
- Preserve the confidentiality of sensitive employee information
- Enter bereavement and military leave as needed
Ensure accuracy of employee files
- Add identifying information to onboarding documents in order for files to be created and documents filed.
- Request and ensure receipt of appropriate documentation for dependent benefit adds, service records, transcripts, etc. File in Laserfiche upon receipt.
- File documents such as transcripts, service records, benefits information, etc. in electronic employee files as they are received.
Maintain Federal and State Compliance in the HR Department
- Provide information to new hires on the process for fingerprinting prior to their start date to ensure the safety of KIPP Texas students and employees
- Maintain confidential, accurate, and complete files for all KIPP Texas employees
- Compile pertinent data as needed when preparing various federal, state, and local reports
- Ensure compliance with highly qualified regulations from The Department of Education and Texas Education Agency
Maintain accurate records for Teacher certification
- Enter and track certification information in ADP
- Confirm position qualification requirements as required
Process Worker’s Compensation Claims
- Report injuries to Worker’s Compensation insurance carrier
- Work with managers to temporarily adjust job responsibilities as needed to meet restrictions whenever possible
- Track all workers compensation claims in ADP
- Process Bona Fide Offer Letters as necessary
Responsible for managing all leaves not covered by the Family and Medical Leave Act
- Act as the first point of contact for all non-FMLA leaves
- Ensure employees have required documentation and return to HR in a timely manner
- Work with supervisor to determine the appropriate amount of approved leave
- Communicate with School Leaders before, after, and throughout leave regarding status
- Connect with Payroll on unpaid leave for unpaid leave calculations.
Own at least one of the following tasks:
- Partner with the Payroll team each pay period on leave corrections and correct assignment of PTO for staff statewide
- Process driving record screenings as needed, based on screening policy, and manage approval process in partnership with the Finance Team for any statewide staff members requested. Process driver screening invoice in a timely manner on a monthly basis
- Update volunteer background tracker on a weekly basis, ensuring approved volunteers pass the KIPP Texas background policy
- Process check requests for benefit invoices timely on a monthly basis
- Partner with KTX Compliance team on various periodic audits, pulling required documentation for salary confirmation,
qualifications
, etc. for up to 150 employees per audit.
Qualifications
- Bachelor’s degree from an accredited institution or equivalent experience
- English/Spanish bilingual preferred
- Experience with data entry and use of an HRIS system, like ADP, PeopleSoft, SAP, or equivalent software preferred
- Effective communication and interpersonal skills
- Excellent attention to detail and a high level of accuracy required
- Excellent organizational skills required
- Articulate, professional demeanor with strong self-confidence and initiative
- Ability to work well with all levels of the organization and with external contacts
- Ability to perform under immense pressure and manage multiple priorities
- Ability to interpret and disseminate information to individuals and groups
- Understanding and belief that Human Resources is a service role within the organization
- Strong typing skills are required
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
- Proficiency using computers, printers, copy machines, and fax machines
Additional Information
Compensation & Benefits
The salary for this position is $50,000.
As a full time KIPP Texas employee you are eligible to participate in all KIPP Texas’ benefit plans, including:
- Competitive vacation and flexible paid time off (PTO) policies.
- Paid parental leave.
- Comprehensive medical, dental, and vision plans with varying coverage for employees and their families, inclusive of virtual physician visits. High deductible health plan with HSA also offered.
- Employee assistance programs.
- Participates in the Teacher Retirement System of Texas (TRS).
- Optional retirement plans.
- KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.
- Flexible spending account or high-yield HSA.
Physical Requirements
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Considerable time spent at a desk using a computer/laptop.
- Attending conferences or training sessions.
Work Environment
Travel Requirements
Job Tags
Full time, Local area, Remote job, Work from home, Home office, Flexible hours,