Job Description

Our client, a Global Investment Firm is seeking an Executive Assistant to support 2 - 4 executives. This is a fantastic company and a great place to work, and it is a hybrid work schedule! Candidates should have a minimum of 5+ years of applicable administrative experience within financial services, and a Bachelor’s degree is required. He/She should have excellent MS Office Suite skills, a flexible mindset, must be extremely organized, detail and service-oriented, proactive, and a team player. Lots of opportunity to take on more!

Salary depends on experience 140-150K + B

Excellent benefits and paid lunch

Hours are 8-5:30 or 8-6:30 with very little OT outside of hours

Responsibilities:

• Provide high-level administrative support
• Schedule and organize extensive meetings, conference calls, and appointments; create agendas and prepare meeting materials; manage and maintain busy and ever-changing calendars.
• Coordinate complex domestic and international travel arrangements and detailed itineraries
• Serve as a gatekeeper for investment professionals
• Prepare and process expense reports
• Create Excel spreadsheets and prepare PowerPoint presentations
• Assist with ad hoc projects as needed

Requirements/Qualifications:

• Minimum 5+ years of applicable EA experience
• High proficiency in MS Office Suite
• Strong attention to detail; extremely detail-oriented
• 4 year college degree
• Must have supported a Public Equity team a research team or a sales and trading team
• Excellent communication skills (both verbal and written)
• Proactive; ability to think ahead
• Strong team player with the ability to work independently and take on more

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